| 1 | Confirm Production Capacity | Check monthly output, rolling capacity, plate thickness range, maximum plate dimensions, and whether the mill relies on outside processing. | Capacity should cover the planned order volume with approximately 15–20% reserve capacity for schedule changes or repeat orders. | Production capacity statement, equipment list, recent production schedule, and a factory or virtual audit report. | 20% |
| 2 | Verify Product Standards and Quality | Review steel grade, chemical composition, mechanical properties, thickness tolerance, flatness, surface condition, and heat-treatment requirements. | The supplier should consistently meet the selected specification, such as ASTM, EN, JIS, or another contractually defined standard, with traceable heat numbers. | Mill test certificates, inspection and test plans, calibration records, sample inspection reports, and nonconformity records. | 20% |
| 3 | Compare Lead Times | Separate production time from approval time, testing time, packaging, inland transport, port handling, and international shipping. | Standard sizes commonly require about 3–8 weeks after order confirmation; custom grades, special testing, or non-standard dimensions may require 6–12 weeks. | Written production schedule, historical on-time delivery data, order milestones, and escalation procedures for delays. | 15% |
| 4 | Evaluate Pricing Transparently | Compare the material price together with cutting, testing, inspection, packaging, documentation, inland freight, export charges, and payment terms. | Request comparable quotations using the same grade, dimensions, quantity, delivery term, inspection level, and validity period. A low price without equivalent scope is not a reliable saving. | Itemized quotation, cost inclusions and exclusions, price-validity period, payment schedule, and written change-order policy. | 15% |
| 5 | Check Traceability and Inspection Control | Confirm that each plate can be linked to its heat number, test results, production batch, inspection status, and shipping documents. | Traceability should remain intact from raw material receipt through rolling, heat treatment, inspection, marking, and delivery. | Heat-number records, quality-control flow chart, inspection release note, dimensional inspection report, and photographic records before shipment. | 10% |
| 6 | Assess Customization and Logistics | Review cutting tolerance, edge treatment, surface preparation, marking, packaging, moisture protection, loading method, and export documentation. | Packaging should protect plates from impact, contamination, and moisture during storage and transport; all dimensions and markings should match the purchase order. | Packaging specification, loading photographs, packing list template, shipping marks, and damage-claim procedure. | 10% |
| 7 | Review After-Sales Technical Support | Evaluate support for welding, forming, machining, storage, installation, nonconformance handling, replacement material, and technical questions. | A dependable supplier should acknowledge quality issues within 1–2 business days and provide a documented corrective-action plan within an agreed period. | Warranty terms, technical contact details, response-time policy, corrective-action sample, replacement policy, and customer-support workflow. | 10% |